Constitution and By-Laws
ARTICLE I: NAME
The name of this club shall be the Northwest Rhodesian Ridgeback Club.
Members in good standing may use the Club’s name as a display of their membership in good standing and subscribe to the purpose and obligations of the NWRRC. No one else may use the name NWRRC without permission of the board and recorded with the Corresponding Secretary.
ARTICLE II: PURPOSE
The club’s objective shall be:
To encourage and promote quality of purebred Rhodesian Ridgebacks and to do all possible to bring their natural qualities to perfection through activities such as lure coursing, tracking, obedience, agility, temperament testing, and conformation showing.
To encourage all members and breeders to accept the standard of the breed as approved by The American Kennel Club as the only standard of excellence by which the Rhodesian Ridgeback shall be judged.
To provide education of individuals interested in the breed stressing the importance of responsible ownership, care, and breeding.
To do all in its power to protect and advance the interests of the breed by requiring sportsmanlike behavior at dog-related events. Persons acting contrary to this rule may be subject to disciplinary action as outlined in Section 6.2 of this document.
To conduct sanctioned and licensed specialty shows, obedience trials, and/or lure coursing trials under the rules and regulations of the American Kennel Club and the Rhodesian Ridgeback Club of the United States and the American Sighthound Field Association.
To cooperate with the Rhodesian Ridgeback Club of the United States in their rescue policies.
ARTICLE III: NON PROFIT STATUS
This club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the club shall be for the benefit of any member or individual.
ARTICLE IV: BY-LAW REVISIONS
The members of the club shall adopt by-laws and may, from time to time, revise such by-laws as may be required to carry out these objectives.
ARTICLE I: MEMBERSHIP
ELIGIBILITY: There shall be two (2) types of memberships: individual and family, opened to all persons who are in good standing with the American Kennel Club and who subscribe to the purpose of this club. Family membership is limited to two (2) adults residing in the same household, each eligible to vote and hold office. While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of the breeders, exhibitors, and enthusiasts in the Northwest.
DUES: Annual membership dues shall be not more than $30.00 per single and not more than $50.00 per family. The amount of dues for the ensuing year is subject to membership approval of two-thirds (2/3) majority vote of those present at the annual meeting. Dues are payable on or before the first day of January of each year. No member may vote whose dues are not paid for the current year. The Corresponding Secretary shall send a statement of dues to each member for the ensuing year in December. Dues outstanding (owing) after March 10th will be cause for termination of that membership effective that date.
ELECTION OF MEMBERSHIP: Each applicant for membership shall apply on a form approved by the Board of Directors and shall provide that the applicant agrees to abide by the Constitution, By-Laws, rules of the American Kennel Club and the Rhodesian Ridgeback Club of the United States Code of Ethics. The application shall state the name, address, and telephone number of the applicant. Accompanying the application, the prospective member shall submit dues payment for the current year. All applications are to be filed with the Corresponding Secretary, who will provide a list of applicants on a bimonthly basis to the Board of Directors and the membership. If within thirty (30) days there are no objections to the applicants, a vote will be taken at the next meeting. Two-thirds (2/3) of the members present shall be required to elect an applicant and applicant shall not be present for the vote. Applicants for membership who have been rejected by the club may not reapply within six (6) months after such rejection. All applications for membership postmarked after September 1 will be considered for the following year. Such applications shall be voted on by the members at the first meeting of the following year. Dues submitted with such applications will apply for the calendar year that membership is granted.
TERMINATION OF MEMBERSHIP: Membership may be terminated:
a) By resignation. Any member in good standing may resign from the club upon written notice to the Corresponding Secretary. No member may resign when in debt to the club. Obligations other than dues are considered a debt to the club and must be paid in full prior to resignation.
b) Non-payment of dues by March 10th of that calendar year
c) By expulsion. A membership may be terminated by expulsion as provided in these by-laws in Article VI.
ARTICLE II: MEETING AND VOTING
ANNUAL MEETING: The annual meeting of the Club shall be held once each year in May, in the Greater Seattle area, at a date and hour designated by the Board of Directors. The Board of Directors shall give preference to scheduling the annual meeting in conjunction with an all-breed dog show. Written notice of the annual meeting shall be mailed by the Corresponding Secretary to each member at least forty-five (45) days prior to the date of the meeting. The quorum for the annual meeting shall be 20% of the members in good standing.
CLUB MEETINGS: Six (6) other meetings of the Club shall be held at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Corresponding Secretary at least thirty (30) days prior to the date of the meeting. The quorum for such meeting shall be 20% of the members in good standing.
SPECIAL CLUB MEETINGS: Special club meetings may be called by the President, or by a majority vote of the members of the Board who are at any regular or special meeting of the Board, or by petition, presented to the Corresponding Secretary and signed by five (5) members of the club who are in good standing. Such special meetings shall be held within the Greater Seattle area, at a hour as may be designated by the person(s) authorized herein to call such meeting, no more than thirty (30) days from the date the Corresponding Secretary received the request for such meeting. Written notice of such meeting shall be mailed by the Corresponding Secretary at least ten (10) days prior to the date of the meeting, and no other club business may be transacted thereat. The quorum for such meeting shall be 20% of the members in good standing.
BOARD MEETINGS: The Board shall conduct a business session in person at least six (6) times each year. Such meetings are to be held within the greater Seattle Area. Additional meetings shall be scheduled in conjunction with a supported show, if possible. Other meetings of the Board of Directors may be held at such times and places as are designated by the President or by a majority vote of the entire Board. Written notice of each such meeting shall be mailed by the Corresponding Secretary to each member of the Board at least forty-five (45) days prior to the date of the meeting. The quorum for a Board of Directors meeting shall be a majority of the Board voting in person.
SPECIAL BOARD MEETINGS: Special meetings of the Board may be called by the President, or by the Corresponding Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held [at such place,] within the greater Seattle area at such date, and hour as may be designated by the person authorized herein to call such a meeting. Written notice of such meetings shall be mailed by the Corresponding Secretary at least five (5) days, and not more than ten (10) days, prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
VOTING: Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any NWRRC meeting at which they are present. Proxy voting will not be permitted at any club meeting or election.
ORDER OF BUSINESS: At meetings of the club, the order of business so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of last meeting
Report of the President
Report of the Corresponding Secretary
Report of the Treasurer
Reports of Committees
Election of Officers and Board Members (at annual meeting only)
Election of new members
ORDER OF BUSINESS: At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of the minutes of the last meeting
Report of the Corresponding Secretary
Report of the Treasurer
Reports of Committees
NOTIFICATION: Notification of club meetings, dues notices, minutes, newsletters and any club business may be sent via email provided written consent from the member has been received.
ARTICLE III: DIRECTORS AND OFFICERS
BOARD OF DIRECTORS: The Board shall be comprised of a President, Vice-President, Corresponding Secretary, Recording Secretary, Treasurer, Past President, and three (3) other persons, all of whom shall be members in good standing who are residents of the club area. They shall be elected for two (2) year terms as provided in these by-laws, and shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the Board of Directors. The President and Vice-President may not serve for more than two (2) consecutive terms; individuals may serve indefinitely in other offices.] In the event that the Treasurer retains his/her position on the Board, an audit will be conducted every two (2) years as set forth in Section 4.1.
OFFICERS: The Club’s Officers, consisting of the President, Vice-President, Corresponding Secretary, Recording Secretary, and Treasurer shall serve in the respective capacities both with regard to the Club and its meetings and the Board and its meetings. All officers are responsible to uphold the constitution and by-laws, and proper business of the club.
a) The President shall preside at all meetings of the Club and the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.
b) The Vice-President shall assume the duties and responsibilities of the President in the event of the President’s inability to complete the remaining term of office
c) The Corresponding Secretary shall have charge of the correspondence notify members of meetings, notify new members of election to membership, keep a roll of members of the Club with their addresses and telephone numbers, carry out such other duties as are prescribed in these By-laws, and as are directed by the President. The Corresponding Secretary will be advanced $50.00 when requested, for expenses of mailing as required. All mailings shall be by first class mail.
d) The Recording Secretary shall keep a record of all meetings of the club, the Board, and all votes taken.
e) The Treasurer shall collect and receive all monies due or belonging to the Club, and shall deposit the same in the bank approved by the Board, in the name of the Club. The Club’s books shall, at all times, be open to inspection of the Board, and the Treasurer shall report to them at every meeting on the condition of the Club’s finances and every item of receipts or payment not before reported: and at the annual meeting an account of all monies received and expended during the previous fiscal year shall be rendered.
f) Board members shall chair and serve on committees as directed by the President.
VACANCIES: Any vacancy occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of the Board at its next meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose: except that a vacancy in the office of the President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
EXPIRED TERMS: All files and records are to be released and turned over to the incoming officers ideally within thirty (30) days prior to the expiration of term, but no later than July 31st following the expiration of term. The Treasurer will present all records, property, files, and money for audit ideally thirty (30) days prior to expiration of term, but said audit shall be conducted no later than July 31st following the expiration of the term. Any obstruction in release of all records, property, files, and monies or failure to abide by these requirements may result in disciplinary action as set forth in Section 6.2 and may result in termination of membership.
RESPONSIBILITY OF ELECTED OFFICIALS: Elected officials must attend board and annual meetings. Failure to attend three (3) of seven (7) meetings in a year will results in forfeiture of their office. Vacancies will be filled as listed in Section 3.3.
ARTICLE IV: THE CLUB YEAR, VOTING, NOMINATIONS, ELECTIONS
CLUB YEAR: The club’s fiscal and official calendar year shall begin on the 1st day of July and end on the 30th day of June. The elected Officers and Directors shall take office July 1st, and each retiring Officer shall turn over to this successor in office all properties, including all records, relating to the office ideally within thirty (30) days prior to June 30th but no later than July 31st following the expiration of the term. Failure to abide with these requirements may result in disciplinary action as set forth in Section 6.2 and may result in termination of membership. The Treasurer’s books are to be audited by the President and one other member of the Board, and certify the bookkeeping and bank balances prior to any change of the office of Treasurer.
ANNUAL ELECTION: The candidate receiving the greatest numbers of votes for each office shall be declared elected.
NOMINATIONS AND BALLOTS: In January the Board shall select a nominating committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The board shall name a Committee Chair and it shall be his/her duty to call a committee meeting which shall be held on or before February 14th.
a) The committee shall immediately report their nominations to the Secretary in writing.
b) Additional nominations may be made at the next meeting.
d) All elections of officers will be done via secret written ballot at the Annual General Meeting.
ARTICLE V : COMMITTEES
The Board may appoint standing or special committees to advance the work of the club in such matters as dog shows, obedience trails, lure coursing trials, trophies, annual prizes, membership elections, and other fields of interest which may well be served by committees. Such committees shall always be subject to the final authority of the Board. At least one member of each committee shall be a member of the board.
Any committee appointment may be terminated by a majority vote of the Board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated.
ARTICLE VI: DISCIPLINE
AMERICAN KENNEL CLUB SUSPENSION: Any member who is suspended from the any privileges of the American Kennel Club automatically shall be suspended from the Club for a like period.
CHARGES: An individual member may prefer charges against another individual member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Corresponding Secretary or present them at a board meeting together with a deposit of $100.00, which shall be forfeited if such charges are not sustained by the Board and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three (3) weeks or more than six (6) weeks thereafter. The Corresponding Secretary shall promptly send one copy of the charges and the specifications to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.
BOARD HEARING: The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board may, by a majority vote of those present, reprimand or suspend the defendant from all privileges of the club for not more than six (6) months from the date of the hearing. If the Board deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his/her fellow members at the ensuing club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Corresponding Secretary. The Corresponding Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
EXPULSION: Expulsion of a member of the club may be accomplished only at a meeting of the club following a Board hearing and upon the Board’s recommendation as provided in Section 6.3 of this Article. Such proceedings may occur at a regular or special meeting of the club, to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes. The member shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
ARTICLE VII: AMENDMENTS
Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed to the Corresponding Secretary, signed by 20% of the members in good standing. Amendments proposed by petition shall be promptly considered by the Board. The corresponding Secretary will submit such proposal to the members for a vote, with a recommendation of the Board, within three (3) months of the date the petition was received.
The Constitution and By-Laws may be amended by a two-thirds (2/3) secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two (2) weeks prior to the date of the meeting.
ARTICLE VIII: DISSOLUTION
The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the members in good standing. In the event of the dissolution of the club, other than for purposes of reorganization whether voluntary or involuntary, none of the property of the Club or any assets of the Club shall be distributed until all debts have been satisfied. All properties and assets shall be given to a charitable organization (for the benefit of dogs) selected by the terminating members.
ARTICLE IX: ROBERT’S RULES OF ORDER
Except as specifically provided in these By-Laws or in the Constitution of the Northwest Rhodesian Ridgeback Club, all matters of procedure shall be governed by Robert’s Rules of Order, the Standard Guide to Parliamentary Procedure (Illustrated by Will Eisner).
Approved March 1989
Amended October 1992, June 1993, November 1995, July 2001, November, 2007 and August 2009. October, 2009, November 2009